Trade Show & Conference Agenda

Monday February 5
4:00 - 7:00 PM tentative exhibitor set up
7:00 - 9:00 PM speaker, vendor & committee
reception (Dutch treat)

Tuesday February 6
6:00 AM Exhibitor set up, complete by 7:00

7:00 Trade show, continental breakfast, 
onsite attendee registration & silent auction
8:00 Welcome & sponsor recognition
8:30 Keynote speaker
9:30 trade show & silent auction
10:00 seminars continue
Noon-1 PM Lunch, Trade Show & silent 
auction
1:00 Seminars continue

2:00 trade show & final silent auction bids 2:30 Seminars continue (trade show closes) 4:30 Social mixer, silent auction results,
program evaluation

Exhibitor Reminders

  • Trade show floor open throughout day

  • Please notify us if you are bringing gas/ diesel powered equipment for display inside, special rules apply.

  • Exhibitors are welcome to attend seminars

  • Exhibitors may conduct their own raffles & promotions

  • Break-down begins at 2:30, please leave your space as you found it, clean and remove any of your debris. Additional cleaning will be invoiced

  • Vendor Insurance certificate required

  • Contact: Russ Kier 585.734.9914 or Katie Berger 585.356.0972 with exhibitor questions

    Lodging

    We arranged special lodging pricing at our event venue, The Double Tree Hotel, 1111 Jefferson Road, Rochester. For lodging reservations call 585.475.1510 mention PLANTgflx

CONFERENCE SPONSORSHIP

Red Oak ($1,500) Lunch sponsor

  • (1) exhibitor table/ space (2 lunches)

  • Welcome attendees during general session (up to 5 min.)

  • Outdoor exhibit space & upon request outdoor lunchtime demonstration time.

  • Full page ad in conference program.

  • Recognition in PLANTgflx newsletter & all mailings.

  • Recognition on PLANTgflx website w/link connecting to your business & this event.

  • Recognition during seminars

  • Recognition with signage in welcome area as a Red Oak lunch sponsor.

  • Tickets (4) for GardenScape preview night

Sugar Maple ($1,000) Breakfast sponsor

  • (1) exhibitor table/space (2 lunches)

  • Welcome attendees during general session (up to 2 min)

  • 1/2 page ad in conference program.

  • Recognition in PLANTgflx newsletter & all mailings.

  • Recognition on PLANTgflx website w/link connecting to your business & the event.

  • Recognition during seminars.

  • Recognition with signage in welcome area.

  • Tickets (2) GardenScape preview night

Black Walnut lanyard ($750) PM break & lanyard sponsor.

  • (1) exhibitor table/space.

  • 1/4 page ad in conference program.

  • Recognition in PLANTgflx newsletter & all mailings.

  • Recognition on PLANTgflx website w/link connecting to your business & the event.

  • Recognition during seminars.

  • Recognition with signage in welcome area.

  • Recognition as Black Walnut afternoon break & lanyard sponsor 

Social mixer (by ticket for refreshments)

  • Ad in conference program

  • Recognition in PLANTgflx newsletter & all mailings.

  • Recognition on PLANTgflx website w/link connecting to your business & the event.

  • Recognition during seminars.

  • Recognition with signage in welcome area

Euonymus ($150 seminar rooms)

  • ‘Business card’ ad in conference program.

  • Recognition in PLANTgflx newsletter & all mailings.

  • Recognition on PLANTgflx website w/link connecting to your business & the event.

  • Recognition during seminars.

  • Recognition with signage in welcome area & meeting rooms